When we host large, multi-discipline events—roughly 10 or more groups—we serve the widest audience in the most efficient way. Concentrating events allows us to maximize staff travel, reduce per-person cost, and give members more options in a single trip.

We also prioritize anchor locations—places members and directors can rely on year after year. Predictability helps everyone plan, helps us negotiate lift and lodging support, and keeps costs manageable. In some areas we rotate venues to maintain regional balance, but we avoid rebuilding the calendar from scratch every season.

Cost matters—for everyone. We prioritize sites where lift access is minimal or complimentary, lodging is reasonable, travel is practical, and staff housing does not strain the budget. Every additional standalone event increases travel and housing expense. When we spread events too thin across the region, the cost per member rises—either through dues or event pricing.

We don’t limit locations because we don’t care. We limit them because we do.

Our goal is to serve the greatest number of members well, maintain strong certification standards, keep costs reasonable, use staff time responsibly, and provide predictable access across a very large region. Balancing fairness and feasibility means concentrating events where they can run well—and occasionally asking members, especially for specialized education, to travel.

That balance is how we protect both quality and access for the long term.

How We Prioritize Events When Calendaring

1. Broadest reach: Level I Alpine and Snowboard
   We prioritize Level I Alpine and Snowboard because these events have the widest reach and greatest impact on the public lesson experience. We believe the public deserves lessons anchored in sound teaching and technical principles, and our newest members require the greatest outreach and access.
   
   
2. Most limited: Level III exams
   Level III exams are scheduled more selectively than other offerings. This is intentional, to keep examiner staffing and terrain selection consistent in applying the standard. We never want to be in a situation where available terrain compromises the standard or outcome.
   
   
3. Specialty disciplines follow a demand-and-capacity “heatmap”
   Adaptive exams are concentrated where adaptive schools and qualified staffing are concentrated, creating a heatmap-based scheduling approach. Telemark and Cross Country follow the same demand-to-location logic, and Cross Country has limited venue availability in our southern states.
   
   
4. Schedule major events first
   When we schedule events, we schedule major events first—those expecting 10+ groups and offering the broadest, multi-discipline menu. These are ideal for members seeking variety in a single trip. Resorts and schools that collaborate to support event clusters improve viability and access.
   
   
5. Remote areas: narrower menus, essential “member currency”
   The farther we get from clustered resort areas, the narrower our offerings become. In more remote areas, most events will focus on broadly applicable “member currency” continuing education.
   
   
6. Specialized education runs where it can scale
   Exam Prep, Teaching-focused, Technical-focused, and Performance-based events are scheduled primarily in areas where four or more discipline specific groups are likely. This means many members are expected to travel to receive specialized education content, including assessment-criteria-based education.  Exam Prep specific events may also be requested by Partner Schools, subject to staffing capacity and minimum participation expectations.
   
   
7. Anchor locations and cost/access priorities
   We prioritize anchor/annual events and locations that members can rely on for repeat calendaring. Anchors may rotate within a market to maintain regional balance and venue access, but the intent is predictability.
   We prioritize low total event cost for both members and Central operations, including: minimal/complimentary lift access, reasonable lodging options, practical travel, and responsible staff housing and travel expense. We also consider where our education staff is located and the overall cost to deliver the event.
   
   
8. TEC and private/in-house requests (calendar protection)
   TEC (Traveling Education Clinic) requests are granted when they do not compete with existing calendared events. Schools may request private or in-house events with extended notice, but calendared events take priority. Historically, we rarely see private events fill to anticipated participation levels. Directors are encouraged to pre-commit staff or bulk-register when requesting in-house events to ensure viability.
   
   
9. Access goal (major disciplines)
   Our goal is to have continuing education available either virtually for all members, and/or to have a CEU event within 2.5 hours (bi-annually) of any member in the major disciplines—Alpine, Snowboard, and Children’s—recognizing that this access goal cannot always be ensured in minor disciplines.
   
   
10. Reminders:
    –Member School dues must be current.
    –Registration should be completed no later-than two weeks in advance of the event. (This is the minimum amount of time required to make staffing decisions and changes, complete and mail event packets, certificates, pins, etc. This deadline is in alignment with National standards.)
    
    We hope these guidelines make sense–and that as a group you’ll consider how to best serve your staff by collaborating with other schools in your geographic region to identify and serve your staff needs. 

Use this form to request events for the Central upcoming season! (Prior to December. Once the season calendar is built, use the Unscheduled Event Form.)

• Ski school must be a current Member School of the Central Division.
• Determining the date: An unscheduled event may NOT occur within two weeks of another scheduled event within 50 miles of the UEE hosting ski area.
• Participants: All participants must be current members of PSIA-AASI in good standing and must meet all other requirements applicable to the type of event requested. The Member School must submit a participant list at least three weeks before the requested dates (*Unless an online registration is built). This participant list must include the participant’s first name, last name, Membership id #, age, and birthday. 
• Group Size: Minimum 5, Maximum 10 per clinic leader.  (Some exceptions apply.) **
• Timing: UEE’s may be scheduled for any day throughout the season, excluding Holiday Weekends and Saturday mornings starting the third week of December (Typically after Dec 20th) until the last weekend of February (Typically around Feb 26th). As Unscheduled Education Events depend on education personnel’s availability, event requests that conflict with the published event schedule will not be approved. 
  
• There is no extra charge for UEE, other than the per-participant regular event fees. (See Event Cost Table)

**NOTE: If the minimum group size is not met by the event deadline and payment received, which is three weeks before the event, the UEE must be canceled unless the Member Snowsports School requesting the event agrees to pay the difference.